Privacy Issues in the Community College Workplace
Holmes once again points to the need for employers to have comprehensive written and promulgated policies spelling out the terms and conditions of employee use of company computers and making it clear to employees that they have no expectation of privacy in anything they send or receive on company computers. 2. O THER T YPES OF “P RIVILEGED ” C OMMUNICATIONS S ENT T HROUGH W ORK E-M AIL Several cases in jurisdictions outside of California have examined whether other types of privileges attach to communications sent on work computers.
In re the Reserve Fund Securities and Derivative Litigation 453 A district court in New York looked at whether the marital privilege protected e-mail communications sent by an employee to his spouse through his employer’s e-mail system. The court held that the privilege did not apply and the communications were discoverable because the employee did not have a reasonable expectation of privacy in the communications. Although communications between spouses are presumed to be confidential, this presumption will be lost if the communication, “because of its nature or the circumstances under which it was made, was obviously not intended to be confidential.” 454 The court looked at whether the employee had a “reasonable expectation of privacy” in the e-mail communications made to his wife. If a reasonable expectation of privacy did not exist, the spouses could not have intended for the communications to be confidential and the marital privilege would not apply. In determining whether a “reasonable expectation of privacy” existed in e-mails transmitted through his employer’s e-mail system, the court applied the four- factor test in In re Asia Global Crossing, Ltd. 455 , which is:
1. does the corporation maintain a policy banning personal or other objectional use,
2. does the company monitor the use of the employee’s computer or e-mail,
3. do third parties have a right of access to the computer or e-mails, and
4. did the corporation notify the employee, or was the employee aware, of the use and monitoring pieces? 456
The answer to these questions is “highly fact-specific” and are “largely determined by the particular policy language adopted by the employer.” 457 In applying this test to the facts in In re the Reserve Fund Securities and Derivative Litigation , the court found that: (1) the employer had an e-mail
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