Name that Section - Frequently Used Education Code and Title 5 Sections for Community College Districts

S ECTION 8 Recruitment, Increasing Diversity, and Title 5 ............................................................................................................54 A. Overview of Laws and Regulations Governing Recruitment and Diversity .................................................55 B. The Prohibition Against Discrimination........................................................................................................56 1. The “Pre-Proposition 209” Landscape.................................................................................................56 2. The Passage of Proposition 209 ...........................................................................................................57 C. The Diversity Commitment Post-Proposition 209 ........................................................................................58 1. The Statutory Response to Proposition 209 .........................................................................................58 2. The Regulatory Response to Proposition 209......................................................................................58 D. Diversity Hiring Pursuant to Federal Grants .................................................................................................61 S ECTION 9 Diversity Plans in the Community College Context: Creating your Equal Employment Opportunity Plan................62 A. Drafting the EEO Plan Components..............................................................................................................64 B. Timelines and Adoption Procedures .............................................................................................................79 C. Applying the New EEO Fund Allocation Model ..........................................................................................79 D. Title 5 and Hiring Procedures .......................................................................................................................80 S ECTION 10 Responding to a Discrimination Complaint.................................................................................................................81 A. Investigating Allegations of Harassment, Discrimination, or Retaliation .....................................................81 B. Determine an Appropriate Remedy...............................................................................................................83 S ECTION 11 Records Use and Records Retention............................................................................................................................86 A. Personnel Files ..............................................................................................................................................86 1. How Long Must Records Be Retained?...............................................................................................86 2. What Information May Be Placed into a Personnel File......................................................................86 3. What May NOT Be Placed into a Personnel File ................................................................................87 B. The Right to Inspect ......................................................................................................................................87 1. Inspection.............................................................................................................................................87 2. The Right to Review Derogatory Information: Education Code Section 87031..................................88 3. Reasonable Rules Regarding Inspecting Personnel Files ....................................................................90 C. Proper Use of Criminal Records....................................................................................................................91 1. Introduction..........................................................................................................................................91 2. Academic Employees ..........................................................................................................................92 3. Classified Employees...........................................................................................................................95 4. Student Employees ..............................................................................................................................96 5. Other Offenses .....................................................................................................................................97 6. Labor Code § 432.7 Restricts the Use of Criminal Records ..............................................................100 7. Use of Marijuana Convictions that are More than Two Years Old....................................................100 D. Student records............................................................................................................................................102 1. What Must Be Retained .....................................................................................................................102 2. How Long Must Records Be Retained?.............................................................................................103 3. Access to Student Records.................................................................................................................103 4. Challenging the Contents...................................................................................................................104 E. Use of Social Media ....................................................................................................................................105

S ECTION 12 Conclusion.................................................................................................................................................................105

E NDNOTES .................................................................................................................................................................106

Name that Section: Frequently Used Education Code and Title 5 Sections for Community College Districts ©2020 (c) Liebert Cassidy Whitmore vi