Name that Section - Frequently Used Education Code and Title 5 Sections for Community College Districts

S ECTION 7 Participatory Governance ............................................................................................................................................52

S ECTION 8 Recruitment, Increasing Diversity, and Title 5 ............................................................................................................53 A. Overview of Laws and Regulations Governing Recruitment and Diversity .................................................54 B. The Prohibition Against Discrimination........................................................................................................55 1. The “Pre-Proposition 209” Landscape.................................................................................................55 2. The Passage of Proposition 209 ...........................................................................................................56 C. The Diversity Commitment Post-Proposition 209 ........................................................................................57 1. The Statutory Response to Proposition 209 .........................................................................................57 2. The Regulatory Response to Proposition 209......................................................................................57 D. Diversity Hiring Pursuant to Federal Grants .................................................................................................60 S ECTION 9 Diversity Plans in the Community College Context: Creating your Equal Employment Opportunity Plan................60 A. Drafting the EEO Plan Components..............................................................................................................62 B. Timelines and Adoption Procedures .............................................................................................................77 C. Applying the New EEO Fund Allocation Model ..........................................................................................78 D. Title 5 and Hiring Procedures .......................................................................................................................78 S ECTION 10 Responding to a Discrimination Complaint.................................................................................................................80 A. Investigating Allegations of Harassment, Discrimination, or Retaliation .....................................................80 B. Determine an Appropriate Remedy...............................................................................................................82 S ECTION 11 Records Use and Records Retention............................................................................................................................84 A. Personnel Files ..............................................................................................................................................84 1. How Long Must Records Be Retained?...............................................................................................84 2. What Information May Be Placed into a Personnel File......................................................................84 3. What May NOT Be Placed into a Personnel File ................................................................................85 B. The Right to Inspect ......................................................................................................................................85 1. Inspection.............................................................................................................................................86 2. The Right to Review Derogatory Information: Education Code Section 87031..................................87 3. Reasonable Rules Regarding Inspecting Personnel Files ....................................................................88 C. Proper Use of Criminal Records....................................................................................................................89 1. Introduction..........................................................................................................................................89 2. Academic Employees ..........................................................................................................................89 3. Classified Employees...........................................................................................................................92 4. Student Employees ..............................................................................................................................94 5. Other Offenses .....................................................................................................................................94 6. Labor Code § 432.7 Restricts the Use of Criminal Records ................................................................97 7. Use of Marijuana Convictions that are More than Two Years Old......................................................98 D. Student records............................................................................................................................................100 1. What Must Be Retained .....................................................................................................................100 2. How Long Must Records Be Retained?.............................................................................................100 3. Access to Student Records.................................................................................................................101 4. Challenging the Contents...................................................................................................................102 E. Use of Social Media ....................................................................................................................................102

S ECTION 12 Conclusion.................................................................................................................................................................103

Name that Section: Frequently Used Education Code and Title 5 Sections for Community College Districts ©2018 (c) Liebert Cassidy Whitmore vi