Name that Section - Frequently Used Education Code and Title 5 Sections for Community College Districts

3. A CCESS TO S TUDENT R ECORDS Both Title 5 and the Education Code grant current or former students unlimited access to their records. 317 A student may access his or her own records upon 15 days’ notice and pursuant to the District’s procedures. The District must notify students of their right to access and challenge information in their student records. 318 Students may waive their right to access recommendations. 319 A student may also give consent to third parties to access their records. 320 Consent can only be given in a signed and dated writing. The District must furnish records pursuant to court order or subpoena. 321

Under the Education Code, 322 the following may also have access:

 Officials and employees of the community college who have a legitimate educational interest.  Authorized representatives of the Comptroller General of the United States, the Secretary of Health, Education, and Welfare, an administrative head of an education agency, state education officials, or their respective designees or the United States Office of Civil Rights, where that information is necessary to audit or evaluate a state or federally supported education program or pursuant to a federal or state law, except that when the collection of personally identifiable information is specifically authorized by federal law, the student’s and parents’ personal identification shall be protected and any personally identifiable data shall be destroyed when no longer needed.  Other state and local officials or authorities to the extent that information is specifically required to be reported pursuant to state law adopted before November 19, 1974.  Officials of other public or private schools or school systems where the student seeks admission.  Agencies or organizations in connection with a student's application for, or receipt of, financial aid, provided that information permitting the personal identification of students may be disclosed only as may be necessary to determine the eligibility, amount, and conditions of the financial aid, or to or to enforce the terms or conditions of the financial aid.  Organizations conducting studies for, or on behalf of, educational agencies or institutions for the purpose of developing, validating, or administering predictive tests, administering student aid programs, and improving instruction, if those studies are conducted in such a manner as will not permit the personal identification of students or their parents by persons and the information will be destroyed when no longer needed.  Appropriate persons in connection with an emergency if the information is necessary to protect the health or safety of a student or other persons, or  Accrediting organizations in order to carry out their accrediting functions.

Name that Section: Frequently Used Education Code and Title 5 Sections for Community College Districts ©2018 (c) Liebert Cassidy Whitmore 101