An Administrator's Guide to California Private School Law

Section 3 Admissions...........................................................................................................................................477 A. Non-Discriminatory Based Admissions ...............................................................................................477 1. Racially Nondiscriminatory Policy Statement And The “Publicity Requirement” ...................477 B. Disability Based Discrimination ..........................................................................................................478 1. Title III Of The ADA ................................................................................................................478 2. Unnecessary Inquiries ...............................................................................................................478 3. Section 504 Of The Rehabilitation Act Of 1973 .......................................................................479 C. Reporting Requirements For Special Needs Students Denied Admission ...........................................480 D. Accommodating Special Needs Students In Entrance Testing Process ...............................................480 E. Consideration Of Economic Status In Admission Decisions ...............................................................482 F. Consideration Of Immunization Status ................................................................................................482 Section 4 Enrollment Contracts ...........................................................................................................................482 A. Tuition..................................................................................................................................................482 1. General Information About Tuition...........................................................................................482 2. Cancellation And Withdrawal Policies......................................................................................483 3. Consequences of Failure to Timely Pay Tuition .......................................................................483 4. Liquidated Damages Provision..................................................................................................484 5. Tuition Refund Insurance And TILA Disclosures.....................................................................484 6. Credit Card Surcharge Fees.......................................................................................................485 7. Other Fees .................................................................................................................................486 B. Waivers ................................................................................................................................................486 1. General Waivers And Indemnification Provisions ....................................................................486 2. Field Trip And Special Activity Waivers ..................................................................................486 3. Student Photograph Waivers .....................................................................................................488 4. Student Directory Waivers ........................................................................................................488 C. Disruption Of School Operations .........................................................................................................488 D. School’s Ability To Suspend Or Expel Students .................................................................................489 E. Good Citizenship Clauses ....................................................................................................................489 F. No Guarantee of Future Enrollment.....................................................................................................489 G. Immunization Requirements ................................................................................................................489 H. Attorneys’ Fee Provisions ....................................................................................................................490 I. Arbitration Provisions ..........................................................................................................................490 J. Severability Clause...............................................................................................................................493 K. Integration Clause ................................................................................................................................493 L. Signatures.............................................................................................................................................493 1. Signatures Of Both Parents/Legal Guardians ............................................................................493 2. Electronic Signatures.................................................................................................................494 C HAPTER 14 – P UPIL R ECORDS ..............................................................................................................................497 Section 1 Introduction..........................................................................................................................................497 Section 2 What Is A Pupil Record?......................................................................................................................497 A. Definition .............................................................................................................................................497 B. Case Law Defining Pupil Records .......................................................................................................498 1. California Case Law..................................................................................................................498 2. Federal Case Law ......................................................................................................................499 C. Exceptions To The Definition Of Pupil Records .................................................................................500 1. Informal Notes...........................................................................................................................500 2. Directory Information................................................................................................................502 3. Educational Counseling.............................................................................................................503 Section 3 Who Has Access To Pupil Records?....................................................................................................503 Section 4 Where Should Pupil Records Be Maintained? .....................................................................................505 Section 5 How Should Pupil Records Be Retained? ............................................................................................505 A. Three Types Of Pupil Records .............................................................................................................505 1. Mandatory Permanent Records .................................................................................................506 2. Mandatory Interim Records.......................................................................................................506

An Administrator’s Guide to California Private School Law ©2019 Liebert Cassidy Whitmore xix