An Administrator's Guide to California Private School Law Compendium

C HAPTER 16 – O FF C AMPUS A CTIVITIES D OCUMENT 16.A

C HECKLIST F OR P REPARING F OR O FF C AMPUS T RIPS

 Trip Planning  Proposal and approval, including research regarding the location and itinerary  Coordinate with school schedule  Determine staff participation, considering non-exempt vs. exempt status and possible overtime implications  Determine if volunteers or additional chaperones are needed  Background checks of those with supervisory power over students or those who will be alone with students or sleeping in rooms with students  Establish emergency procedures  Orientation for staff, chaperones, and students

 Drivers

 Fingerprint  Check vehicles  Contract with outside vendor if needed  Insurance  Confirm emergency protocols in case of accident

 Vendor Contracts to include:  A 24-hour contact number  An itemized statement of services and costs  Staff qualifications  Written description of the educational program  Length of time the company has been conducting educational trips  Past number of trips and students who have participated  Names of the owner(s) of the organization and if there has been a judgment or criminal conviction against the owner(s) in the past 10 years

 School Waivers/Permission Forms  Describe all risks and activities with specificity  Statement that trip is voluntary  Make sure waiver is translated if aware of different home language  Assumption of Risk

An Administrator’s Guide to California Private School Law - Compendium ©2019 Liebert Cassidy Whitmore 225